A guide on how to set up your multifactor authentication method on your external account for access to a RUC Team or SharePoint
What you will need to fulfill the guide:
- Your smartphone*
- Internet connection
- Your computer
* If you do not have a smartphone, complete steps 0-4 and 14-15
Please note
Sign in using the email address on which you have been granted access to RUC data and the password connected with that account
When signing in to any RUC system, make sure it says https://login.microsoftonline.com/ in the beginning of the address field
Step 1
Follow the link in your invitation email, or use the link you normally use to access the RUC Team or SharePoint where you a a guest user
Write your entire email address
Click Next
Step 2
Write your password and click Sign in
Step 3
This step will only appear the first time you sign in with multifactor authentication
Now you need to set up your multifactor authentication method
Click Next
Step 4
On your phone:
Install the app Microsoft Authenticator on your smartphone* by searching for “Microsoft Authenticator” in your app store or follow one of these links:
Microsoft Authenticator for Android
Microsoft Authenticator for iOS
Important: Do not set up the app yet. You will be guided through the process
On your computer:
Click Next
* If you do not have a smartphone, click “I want to set up a different method” in the bottom left corner and go to Step 14 in this guide
Step 5
On your computer:
Click Next
Step 6
On your phone:
Open the app Microsoft Authenticator and click on Scan a QR code
Step 7
On your phone:
Use the app Microsoft Authenticator to scan the QR code on your computer screen
Allow notifications in the app
Step 8
On your computer:
Click Next
Step 9
On your computer:
Wait for the app to approve the notification
Note the number on the sign-in window
Step 10
On your phone:
Approve the sign-in by typing the same number as the one on your sign-in window
Click Yes
You have 60 seconds to approve
Step 11
On your computer:
When the notification has been approved, click Next
Step 12
On your computer:
You have now successfully set up your Microsoft Authenticator app for multifactor authentication, and will in the future need to use the app when signing in
Click Done
Your account will now appear in your Microsoft Authenticator app. If you add other accounts, they will also appear here
Step 13
On your computer:
Click Yes, if you would like to stay signed in
This means, that you will not be asked to sign in as often
We recommend clicking No if you are not using a private device; and clicking Yes if you are using a private device
Step 14
If you no not have a smartphone
This step is only for setting up an authentication method without a smartphone
Choose Phone in the drop-down menu and click Confirm
Step 15
If you no not have a smartphone
Enter your phone number and click Next
In the future, when signing in you will receive a one-time code on the number you provided as your multifactor authentication method
You can always add your phone as an authentication method here: https://mysignins.microsoft.com/security-info
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